Administrative assistant

We are seeking to employ a full-time Administrative Assistant to join our team.

Key responsibilities:

Assisting the team with general administrative duties including, but not limited to:

• providing first line support to lawyers
• handling enquiries by telephone and e-mail
• maintaining manual and electronic records
• opening and archiving of client files
• inputting of timesheets
• preparing invoices and debt collection
• carrying out AML checks on new clients
• handling incoming and outgoing mail and couriers
• performing general secretarial and office duties, including preparing boardrooms for meetings, greeting clients, filing, scanning and photocopying
• running errands in and out of Valletta

Requirements

• be proficient in written and spoken English and Maltese;
• have excellent IT proficiency, particularly in MS Office Applications;
• be able to work well in a team, as well as individually, without supervision;
• be proactive and take initiative, work well under pressure and demonstrate attention to detail;
• have very good time-management skills;
• be organised, self-motivated and possess excellent communication skills.