Career opportunities

Administrative

HR Executive

Working closely with HR management to support both legal professionals and administrative staff, the HR Executive will be responsible for taking ownership of specific HR functions and contributing to strategic initiatives.   Key Responsibilities:

• Manage recruitment pipelines for support staff, including initial screenings, attending interviews with HR management and ensuring smooth execution of onboarding process.
• Registration of employees’ engagement and termination with Jobsplus.
• Responsibility for the recruitment process and day-to-day management of summer/seasonal workers.
• Support HR management with the Summer Internship Programme for law students.
• Assist with the recruitment process and onboarding of legal staff.
• Help organise and coordinate training sessions and employee development initiatives.
• Assist in implementing employee engagement and retention strategies.
• Prepare HR reports and analytics for statistical purposes.
• Provide support in performance appraisals and employee feedback procedures.
• Review and support with implementation and maintenance of the HR Handbook, HR policies and procedures, ensuring alignment with company objectives and legal requirements.
• Serve as the point of contact for employee inquiries, resolving HR-related issues in a timely and confidential manner.
• Support management to create a positive working environment.

  Requirements:

• Minimum of 3 years in an HR role
• Strong understanding of HR principles, local employment law and best practices.
• Excellent organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Advanced knowledge of Microsoft Office Suite (Excel, Word, PowerPoint).
• Familiarity with payroll systems.
• Proficiency in HR systems.
• Ability to maintain confidential information.
• A bachelor’s degree in Human Resources, Business Administration, or related field would be considered an asset

Malta

Administrative

Governance, Risk, and Compliance (GRC) Specialist

We are currently seeking a talented and experienced Governance, Risk, and Compliance (GRC) Specialist to join our team. The GRC Specialist will be responsible for developing and maintaining our firm’s governance, risk management, and compliance programmes. The successful candidate will collaborate with various departments to ensure that our firm adheres to all relevant laws, regulations, and industry practices (including ISO standards, cybersecurity practices, and GDPR), that our risk management strategies are effectively implemented, and that the firm maintains a robust security posture.

Job Description

Key Responsibilities

1. ISO Compliance:

• Develop, implement, and maintain ISO management systems across the relevant legal entities.
• Ensure compliance with ISO standards (e.g., ISO 27001, ISO 9001) and relevant regulations.
• Conduct regular audits and assessments to evaluate compliance with ISO frameworks.
• Prepare and present ISO compliance reports to senior management and relevant committees.

2. Cybersecurity Compliance:

• Develop, implement, and maintain GRC frameworks that align with cybersecurity standards and regulations (e.g., NIST, ISO 27001, GDPR).
• Conduct regular audits and assessments to ensure compliance with cybersecurity policies and practices and provide remediation guidance.
• Prepare and present cybersecurity compliance reports to senior management and relevant committees.
• Stay current on best practices and technological advancements, acting as a point of reference for security assessments and regulatory compliance.
• Contribute to the development of appropriate security KPIs, objectives, and strategies to improve the firm’s security posture and maturity. Develop reporting metrics, dashboards, and evidence artifacts to communicate with business stakeholders periodically.

3. Governance:

• Establish and enforce governance frameworks and policies aligned with ISO standards.
• Monitor compliance with internal policies and regulatory requirements.
• Prepare and present governance reports (including compliance monitoring reports) to senior management and relevant committees and provide remediation guidance.
• Collaborate with internal and external stakeholders to address and resolve compliance issues identified in the compliance monitoring reports.
• Stay updated on relevant laws, regulations, and standards that impact the firm.

4. Risk Management:

• Identify and assess firm related risks, including those related to information security, data privacy, and technology operations.
• Develop and implement risk mitigation strategies and action plans to address identified vulnerabilities.
• Monitor the effectiveness of risk management practices.
• Maintain the firm’s risk registers.
• Attend and contribute to internal risk committees, providing insights and recommendations.
• Prepare and present risk reports to senior management and relevant committees and provide remediation guidance.
• Act as the Risk Officer of any of the legal entities.
• Assist firm members in supplier onboarding risk assessment processes.

5. Training and Awareness:

• Conduct training sessions and workshops to raise awareness of ISO standards and GRC requirements across the firm.
• Develop educational materials and resources to support ongoing learning.
• Provide guidance on and assist firm members with GRC-related matters.
• Support the development of a risk-aware culture within the firm.

Requirements - Essential

• Minimum of 3-5 years of experience in risk management or IT audit, ideally in a GRC capacity or comparable experience in the industry.
• Bachelor’s degree in Business Administration, Information Technology, Cybersecurity, Law, or a related field.
• Strong knowledge of relevant regulatory requirements, industry standards, and best practices.
• Solid experience in conducting risk assessments, developing controls, and monitoring effectiveness of controls.
• Excellent analytical and problem-solving skills.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Proficiency in using GRC software and tools.

Requirements - Advantageous

• Relevant certifications such as CISM, CRISC, CISA, CISSP, or similar.
• Experience with the Digital Operational Resilience Act (DORA).

What We Offer

• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• A supportive and collaborative work environment.

  The chance to make a meaningful impact on our firm’s success.

Malta

Administrative

Shipping Administrator

We are seeking to recruit an administrator to join our shipping team. Candidates must be passionate about the maritime industry and have previous experience in Yachting, Shipping, or Freight. Candidates without experience in the said industries but in possession of qualifications relative to the industry would also be considered. Responsibilities include:

• Providing first-line support to lawyers and managers, including opening new matter files, timerecording, billing and debt collection
• Generally assisting in day to day work concerning the regulatory, technical and administrative upkeep of clients’ files
• Liaising with Transport Malta, Malta Business Registry and other authorities on day to day matters
• Handling and replying to queries received from clients
• Carrying out AML checks on new clients
• Performing general office duties

Requirements:

• be proficient in written and spoken English and Maltese;
• have excellent IT proficiency, particularly in MS Office Applications;
• be able to work well in a team, as well as individually, without supervision;
• be proactive and take initiative, work well under pressure and demonstrate attention to detail;
• have very good time-management skills;
• be organised, self-motivated and possess excellent communication skills.

Education: A related qualification would be desired but not a necessity

Malta

Administrative

Administrative Assistant

We are seeking to employ a full-time Administrative Assistant to join our team.

Key Responsibilities:

Assisting the team with general administrative duties including, but not limited to:

• providing first line support to lawyers
• handling enquiries by telephone and e-mail
• maintaining manual and electronic records
• opening and archiving of client files
• inputting of timesheets
• preparing invoices and debt collection
• carrying out AML checks on new clients
• handling incoming and outgoing mail and couriers
• performing general secretarial and office duties, including preparing boardrooms for meetings, greeting clients, filing, scanning and photocopying
• running errands in and out of Valletta

Requirements

• be proficient in written and spoken English and Maltese;
• have excellent IT proficiency, particularly in MS Office Applications;
• be able to work well in a team, as well as individually, without supervision;
• be proactive and take initiative, work well under pressure and demonstrate attention to detail;
• have very good time-management skills;
• be organised, self-motivated and possess excellent communication skills.

      All applications will be treated in the strictest confidence.

Malta